DeepWork Portfolio Careers

Under supervision of the Office Manager. Assists Sales Managers in ensuring appropriate client transportation needs by booking the services in the reservation system and distributing information to various departments. Also assist with various administrative duties for the Sales Department.

Typical Duties / Responsibilities:

• Enter and proofread reservations and manifests
• Send contract to client with credit card form
• Handle inquiries and contract revisions
• Create worksheets/manifest for airport, Port or luxury vehicle moves
• Serve as the primary point of contact for Clients / Sales Managers/ Internal Personnel via phone.
• Provide quotes for Sales Managers unless it is complex and needs their involvement
• Provide support for hotel portals
• Distribute staff instructions and staff packets, including but not limited to driver maps, signs, count sheets, vehicle log sheets, etc.
• Handle cold calls, provide quotes, send contracts and process payments
• Coordinate with the operations team to advise of changes
• Research transportation challenges and respond to the requester providing professional and timely responses.
• Prep and maintain an organized and current filing and scanning system.
• Process and approve invoices, refunds and adjustments, as needed
• Monitor and follow up on aging and zero balances
• Assist team members with various tasks as needed.
• Perform additional duties as assigned.

• High School diploma or GED.
• Strong verbal and written communication skills.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, Windows).
• Typing speed of 35wpm or more.
• A proactive self-starter with a strong attention to detail and a resourceful approach to tasks.
• Ability to work well under pressure
• Excellent organizational skills with the ability to prioritize and multitask effectively.
• Knowledge of Santa Cruz is a plus